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Office of the Provost

2012-2013 Academic Administrative Timeline

 

2012-2013 Academic Year

Click here to open the pdf version.

 

July

Begin to coordinate Opening Academic Convocation
                  

August 

August 1        VPAA sends invitation out to all new full-time faculty, 
                President, Deans, Pres. Faculty Senate, and President of
                AAUP regarding New Faculty Orientation in August.
 
August 15       VPAA sends reminder email to faculty eligible to take 
                Sabbatical (AY 2013-2014) reminding them to inform Chair,
                Dean and VPAA by September 15.

September

September 1     Absolute Deadline for new evidence to be accepted by
                ART (Tenure)**
 
September 4     Classes begin/Opening Academic Convocation
 
September 6     Spring 2013 master schedules, with any revisions due from
                departments to Deans.
 
September10     Last day for adding and dropping courses
                Last day for converting to or from Audit
 
September 14    Last day for conversion of summer “N” grades
 
September 15    Faculty notify Chairperson (copied to Dean and VPAA) of 
                intent to apply for 2013-2014 Sabbatical.**
 
September 20    Spring 2013master course schedules, with any revisions, 
                due from deans to registrar for data entry and room 
                assignments.
 
September 20    Course textbook deadline for Spring classes 
 

October

 
October 1       VPAA informs candidates who are eligible for tenure.**
                Candidate notifies VPAA, Deans and Chair of intent to  
                apply for promotion. (Full)**      
 
                Student Fulbright applications and recommendations due 
                to Fulbright Program Advisor
 
October 4       Spring 2013 master schedule due back in deans' for final 
                review
 
October 8       COLUMBUS DAY (college closed, no classes)
 
October 9       Classes meet on a Monday schedule
 
October 10      Department declaration of related departments sent to 
                Dean**
 
October 15      Department Committee communicates recommendation letter 
                to faculty member requesting sabbatical(copied to Dean
                and VPAA).**
 
October 15      Deans convene area selection Committee for promotion 
                cases. VPAA sends memo to ART and President of candidates
                who intend to apply for promotion.**
 
October 19      Mid-term 
 
October 19      Final Spring 2013 master schedule due back in deans’
                offices.
 
October 22      Final Spring 2013 master course schedule due back from
                deans to registrar by 9:00 am for printing.
 
October 23      Mid-term grades are due by 5 pm.
 
October 24-26   Senior advisement for registration for spring 2013
                semester.
 
October 29-30   Senior registration for spring 2013 semester.
 
October 31      Junior advisement for registration for spring 2013
                semester.
November  
 
November 1      Deans send VPAA 2013-2014 Sabbatical recommendations.**
 
November 1      Faculty Development Grants Summary Report Deadline**
 
November1-2     Junior advisement for registration for spring 2013 
                semester.
 
November 5      2nd year faculty evaluations due in Dean’s office.**
 
November 5-6    Junior registration for spring 2013 semester.
 
November 7-9    Sophomore advisement for registration for spring 2013 
                semester.
 
November 9      Last day to withdraw with a "W"
 
November 9      Last day to convert to Pass/Fail
 
November 12-13  Sophomore registration for spring 2013 semester.
 
November 14-16  Freshman advisement for registration for spring 2013 
                semester
 
November 15     Deans notify VPAA of Area Committee composition for 
                promotion cases.**
 
November 15     VPAA notifies President of faculty requesting Sabbatical
                for AY 2013-2014.**
 
November 19-20  Freshman registration for spring 2013 semester
 
November 20     Residence halls close at 7 pm 
 
November 20     President and/or VPAA notify faculty granted approval of 
                2013-2014 Sabbatical leave.**
 
November 21-25  THANKSGIVING RECESS (no classes; college closed)
 
November 25     Residence halls open at 10 am –meal plan begins at dinner
 
November 26     College reopens; classes resume
 

December

December 1      Deans Submit 2nd Year probationary faculty evaluations 
                to VPAA**
 
December 1      Faculty Development Grant Progress Report Deadline 
                (optional)**
 
December 1      Solicitation of Faculty Development Grant Proposals** 
 
December 7      Last day of classes
 
December 8-9    Reading days
 
December 10     Final examinations begin.
 
December 14     Final examinations end.
                Residence Halls close at 7 pm.
 
December 15     Reserved final examination day(in case of inclement
                weather emergencies)
 
December 15     Notification of Non-Reappointment for next academic year
                for faculty in 2nd academic year of service**
 
December 15     Promotion candidates submit dossiers to Area Committee.**
 
December 18     Final grades are due by 5 pm.
 
December 24-Jan. 1      CHRISTMAS RECESS (college closed) 

 

January 2013

 
January 1       Deadline for tenure candidates to declare intent to Chair,
                Dean and Provost**
 
January 7       College reopens
 
January         Deans send memo to Faculty on Leave of Absence asking 
                their intentions for the coming year (request response 
                by February 1).
 
January 15      VPAA Notifies the Appointment Rank and Tenure Committee
                and Deans of candidates who will be applying for tenure
                with promotion or promotion only.**
 
January 20      Residence halls open at 10 am meal plan begins at lunch 
                Registration and Orientation for new students.
 
January 21      MLK Holiday(college closed, no classes)
 
January 22      CLASSES BEGIN 
 
January 25      Last day for conversion of "N" grades for fall 2012 
                semester.
 
January 28      Last day for adding and dropping courses
                Last day for converting to or from Audit
 
January 30      Deans convene area selection committees for tenure with
                promotion or promotion only candidates.**

February 

 
February 1      VPAA informs Faculty Senate of budget for Faculty 
                Development Grants.
 
February 1      Faculty Development Grant Proposal Deadline**
 
February 1      Discuss selection of Honors Convocation Speaker.
 
February 8      Catalog entries dispersed by registrar for updating for 
                2013-2014 catalog.
 
February 12     3rd, 4th, 5th Year faculty Evaluations due to Deans**
 
February 14     Fall 2013 master schedule information due from 
                departments to deans.**
 
February 15     Deans inform VPAA of area committee composition for 
                tenure with promotion or promotion only cases.**
 
February 15     Deans submit 1st year faculty evaluations to VPAA.**
 
February 18     Presidents Day (college closed, no classes)
 
February 19     Classes will meet on a Monday schedule.
 
February 28     Course textbook deadline for Fall semester
 
February 28     Fall 2013 master course schedules due from deans to
                registrar for data entry and room assignments.

March

March 1        Begin to coordinate Honors Convocation and Reception. 
               Letter generated by registrar informing students of  
               Honors Convocation and Reception.
 
March 1        Tenure and promotion or promotion only candidates submit 
               dossiers to Area Committee.**
 
March 1        Deans submit 3rd, 4th and 5th year probationary faculty 
               evaluations to Provost.**
 
March 8        Mid-term 
 
March 12       Mid-term grades are due.
 
March 13       Classes will meet on a Monday schedule.
 
March 14       Fall 2013 master course schedule due back in deans' 
               offices for accuracy check.
 
March 15       Area Committees submit promotion recommendations to ART**
 
March 15       Faculty Development Grant Proposal Review Completed**
 
March 15       Renewal/Non renewal Letters to probationary Faculty.**
 
March 20       Residence halls close at 7 pm.
 
March 21-31    PPRING RECESS/EASTER RECESS (No classes)
 
March 26       Final Fall 2013 master course schedule due back to deans 
               for final review.
 
March 27       Final Fall 2013 master schedule due back from deans to 
               registrar by 9:00 am for printing.
 
March 28-29    Holy Thursday/Good Friday (College closed)
 

April

April 1         All preparations for Honors Convocation
                Faculty Emeritus Reception 
 
April 1         College opens, no classes
 
April 1         Absolute deadline for new evidence to be accepted by 
                ART (Full Professor)**
 
April 3-5       Junior advisement for fall 2013 semester.
 
April 8-9       Junior registration for fall 2013 semester.
 
April 11        Faculty Emeriti Reception
 
April 12        Last day to withdraw with a "W”
                Last day to convert to Pass/Fail
 
April 10-12     Sophomore advisement for registration for fall 2013 
                semester.
 
April 15        Announcement of Faculty Development Grant Awards **
 
April 15-16     Sophomore registration for fall 2013 semester.
 
April 17-19     Freshman advisement for registration for fall 2013
                semester.
 
April 22-23     Freshman registration for fall 2013 semester.
 
April 23        Honors Convocation
 

May

May            Discuss Opening Convocation speaker selection.
 
May 6          Last day of classes
 
May 7          Final examinations begin.
 
May 11         Final examinations end.
               Residence halls close at 5 pm.
 
May 13         All senior grades due by noon.
 
May 15         ART submits promotion recommendations to President.**
 
May 16         All other grades due by noon.
 
May 19         COMMENCEMENT
 
May 26-31      VPAA notifies faculty eligible by reason of seniority
               about Sabbatical eligibility no later than June 1**.
               (Sabbatical Program re: Faculty Handbook pgs 46-48)

 

June

June 1        Area Committee completes report(s) on tenure with promotion
              or promotion only cases.**
 
June 3        Annual Reports for current academic year due to Deans
 
June 15       Area Committee submits tenure with promotion or promotion
              only recommendation(s) and dossiers to ART.**
 
June 17       Annual Reports due from Deans to Provost



** Faculty Handbook Deadline
Provost and VPAA Annual Timetable