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Office of the Provost

Revised 2012-2013 Academic Administrative Timeline

 

2012-2013 Academic Year

Click here for the pdf form of the 2012-2013 Academic Administrative Timeline 

July

Begin to coordinate Opening Academic Convocation

                  

August 

August 1        VPAA sends invitation out to all new full-time faculty,  

                       President, Deans, Pres. Faculty Senate, and President of

                       AAUP regarding New Faculty Orientation in August.

 

August 15      VPAA sends reminder email to faculty eligible to take

                       Sabbatical (AY 2013-2014) reminding them to inform Chair,

                       Dean and VPAA by September 15.

September

September 1     Absolute Deadline for new evidence to be accepted by

                ART (Tenure)**

 

September 4     Classes begin/Opening Academic Convocation

 

September 6     Spring 2013 master schedules, with any revisions due from

                departments to Deans.

 

September10     Last day for adding and dropping courses

                Last day for converting to or from Audit

 

September 14    Last day for conversion of summer “N” grades

 

September 15    Faculty notify Chairperson (copied to Dean and VPAA) of

                intent to apply for 2013-2014 Sabbatical.**

 

September 20    Spring 2013master course schedules, with any revisions,

                due from deans to registrar for data entry and room

                assignments.

 

September 20    Course textbook deadline for Spring classes

 

October

 

October 1       VPAA informs candidates who are eligible for tenure.**

                Candidate notifies VPAA, Deans and Chair of intent to 

                apply for promotion. (Full)**     

 

                Student Fulbright applications and recommendations due

                to Fulbright Program Advisor

 

October 4       Spring 2013 master schedule due back in deans’ for final

                review

 

October 8       COLUMBUS DAY (college closed, no classes)

 

October 9       Classes meet on a Monday schedule

 

October 10      Department declaration of related departments sent to

                Dean**

 

October 15      Department Committee communicates recommendation letter

                to faculty member requesting sabbatical(copied to Dean

                and VPAA).**

 

October 15      Deans convene area selection Committee for promotion

                cases. VPAA sends memo to ART and President of candidates

                who intend to apply for promotion.**

 

October 19      Mid-term

 

October 19      Final Spring 2013 master schedule due back in deans’

                offices.

 

October 22      Final Spring 2013 master course schedule due back from

                deans to registrar by 9:00 am for printing.

 

October 23      Mid-term grades are due by 5 pm.

 

October 24-26   Senior advisement for registration for spring 2013

                semester.

 

October 29-30   Senior registration for spring 2013 semester.

 

October 31      Junior advisement for registration for spring 2013

                semester.

November  

 

November 1      Deans send VPAA 2013-2014 Sabbatical recommendations.**

 

November 1      Faculty Development Grants Summary Report Deadline**

 

November1-2     Junior advisement for registration for spring 2013

                semester.

 

November 5      2nd year faculty evaluations due in Dean’s office.**

 

November 5-6    Junior registration for spring 2013 semester.

 

November 7-9    Sophomore advisement for registration for spring 2013

                semester.

 

November 9      Last day to withdraw with a “W”

 

November 9      Last day to convert to Pass/Fail

 

November 12-13  Sophomore registration for spring 2013 semester.

 

November 14-16  Freshman advisement for registration for spring 2013

                semester

 

November 15     Deans notify VPAA of Area Committee composition for

                promotion cases.**

 

November 15     VPAA notifies President of faculty requesting Sabbatical

                for AY 2013-2014.**

 

November 19-20  Freshman registration for spring 2013 semester

 

November 20     Residence halls close at 7 pm

 

November 20     President and/or VPAA notify faculty granted approval of

                2013-2014 Sabbatical leave.**

 

November 21-25  THANKSGIVING RECESS (no classes; college closed)

 

November 25     Residence halls open at 10 am –meal plan begins at dinner

 

November 26     College reopens; classes resume

 

December

December 1      Deans Submit 2nd Year probationary faculty evaluations

                to VPAA**

 

December 1      Faculty Development Grant Progress Report Deadline

                (optional)**

 

December 1      Solicitation of Faculty Development Grant Proposals**

 

December 7      Last day of classes

 

December 8-9    Reading days

 

December 10     Final examinations begin.

 

December 14     Final examinations end.

                Residence Halls close at 7 pm.

 

December 15     Reserved final examination day(in case of inclement

                weather emergencies)

 

December 15     Notification of Non-Reappointment for next academic year

                for faculty in 2nd academic year of service**

 

December 15     Promotion candidates submit dossiers to Area Committee.**

 

December 18     Final grades are due by 5 pm.

 

December 24-Jan. 1      CHRISTMAS RECESS (college closed)

 

January 2013

 

January 1       Deadline for tenure candidates to declare intent to Chair,

                Dean and Provost**

 

January 7       College reopens

 

January         Deans send memo to Faculty on Leave of Absence asking

                their intentions for the coming year (request response

                by February 1).

 

January 15      VPAA Notifies the Appointment Rank and Tenure Committee

                and Deans of candidates who will be applying for tenure

                with promotion or promotion only.**

 

January 20      Residence halls open at 10 am meal plan begins at lunch

                Registration and Orientation for new students.

 

January 21      MLK Holiday(college closed, no classes)

 

January 22      CLASSES BEGIN

 

January 25      Last day for conversion of “N” grades for fall 2012

                semester.

 

January 28      Last day for adding and dropping courses

                Last day for converting to or from Audit

 

January 30      Deans convene area selection committees for tenure with

                promotion or promotion only candidates.**

February 

 

February 1      VPAA informs Faculty Senate of budget for Faculty

                Development Grants.

 

February 1      Faculty Development Grant Proposal Deadline**

 

February 1      Discuss selection of Honors Convocation Speaker.

 

February 8      Catalog entries dispersed by registrar for updating for

                2013-2014 catalog.

 

February 12     3rd, 4th, 5th Year faculty Evaluations due to Deans**

 

February 14     Fall 2013 master schedule information due from

                departments to deans.**

 

February 15     Deans inform VPAA of area committee composition for

                tenure with promotion or promotion only cases.**

 

February 15     Deans submit 1st year faculty evaluations to VPAA.**

 

February 18     Presidents Day (college closed, no classes)

 

February 19     Classes will meet on a Monday schedule.

 

February 28     Course textbook deadline for Fall semester

 

February 28     Fall 2013 master course schedules due from deans to

                registrar for data entry and room assignments.

March

March 1        Begin to coordinate Honors Convocation and Reception.

               Letter generated by registrar informing students of 

               Honors Convocation and Reception.

 

March 1        Tenure and promotion or promotion only candidates submit

               dossiers to Area Committee.**

 

March 1        Deans submit 3rd, 4th and 5th year probationary faculty

               evaluations to Provost.**

 

March 8        Mid-term

 

March 12       Mid-term grades are due.

 

March 13       Classes will meet on a Monday schedule.

 

March 14       Fall 2013 master course schedule due back in deans’

               offices for accuracy check.

 

March 15       Area Committees submit promotion recommendations to ART**

 

March 15       Faculty Development Grant Proposal Review Completed**

 

March 15       Renewal/Non renewal Letters to probationary Faculty.**

 

March 20       Residence halls close at 7 pm.

 

March 21-31    PPRING RECESS/EASTER RECESS (No classes)

 

March 26       Final Fall 2013 master course schedule due back to deans

               for final review.

 

March 27       Final Fall 2013 master schedule due back from deans to

               registrar by 9:00 am for printing.

 

March 28-29    Holy Thursday/Good Friday (College closed)

 

April

April 1         All preparations for Honors Convocation

                Faculty Emeritus Reception

 

April 1         College opens, no classes

 

April 1         Absolute deadline for new evidence to be accepted by

                ART (Full Professor)**

 

April 3-5       Junior advisement for fall 2013 semester.

 

April 8-9       Junior registration for fall 2013 semester.

 

April 11        Faculty Emeriti Reception

 

April 12        Last day to withdraw with a “W”

                Last day to convert to Pass/Fail

 

April 10-12     Sophomore advisement for registration for fall 2013

                semester.

 

April 15        Announcement of Faculty Development Grant Awards **

 

April 15-16     Sophomore registration for fall 2013 semester.

 

April 17-19     Freshman advisement for registration for fall 2013

                semester.

 

April 22-23     Freshman registration for fall 2013 semester.

 

April 23        Honors Convocation

 

May

May            Discuss Opening Convocation speaker selection.

 

May 6          Last day of classes

 

May 7          Final examinations begin.

 

May 11         Final examinations end.

               Residence halls close at 5 pm.

 

May 13         All senior grades due by noon.

 

May 15         ART submits promotion recommendations to President.**

 

May 16         All other grades due by noon.

 

May 19         COMMENCEMENT

 

May 26-31      VPAA notifies faculty eligible by reason of seniority

               about Sabbatical eligibility no later than June 1**.

               (Sabbatical Program re: Faculty Handbook pgs 46-48)

 

June

June 1        Area Committee completes report(s) on tenure with promotion

              or promotion only cases.**

 

June 3        Annual Reports for current academic year due to Deans

 

June 15       Area Committee submits tenure with promotion or promotion

              only recommendation(s) and dossiers to ART.**

 

June 17       Annual Reports due from Deans to Provost

 

 

 

** Faculty Handbook Deadline

Provost and VPAA Annual Timetable