Position Overview & Responsibilities

The School of Liberal Arts at Merrimack College has an opening for an Administrative Assistant. This position will provide department chair and faculty support for all of SLA’s programs located in Cushing and Sullivan Halls. (These include Economics, English, History, Philosophy, Political Science, Religious and Theological Studies, Sociology, Women’s and Gender Studies. World Languages and Cultural Studies, International Studies, Social Justice, Environmental Science and Sustainability, and the MA programs in Public Affairs and Spirituality.)

The following are responsibilities of the Administrative Assistant:

  • Assist chairs with course schedules
  • Assist chairs, faculty members, and advocates with Tenure and Promotion activities
  • Assist chairs with faculty searches and new faculty hires
  • Assist chairs with adjunct requests and overload forms
  • Process student evaluations
  • Maintain departmental operating budgets
  • Manage and supervise student workers
  • Assist faculty with expense reports
  • Schedule room requests and maintenance requests
  • Schedule department meetings
  • Filing, photocopying, ordering office supplies, print center orders, processing payment vouchers and check requests
  • Ordering refreshments for events and meetings
  • Assisting with data collection for annual reports, program reviews, etc.
  • Use campus systems such as CARS/Cognos, EMS, NetFacilities, Adobe Sign
  • Maintain shared files on Google Drive for course syllabi, CVs of adjuncts
  • Maintain and update department websites
  • Other duties as assigned

Qualifications:

  • Bachelor’s degree preferred
  • A minimum of three years of experience providing administrative assistance, preferably in a higher education setting
  • Excellent organizational skills and the ability to coordinate multiple projects and tasks simultaneously
  • Excellent verbal and written communication skills
  • Strong attention to detail
  • Experience with MS Office (Microsoft Word, Excel, PowerPoint, and Publisher), Google Suite (Docs, Sheets, Forms, and Calendars), database management, and other technology- and/or web-based tools
  • Visual design and social media experience
  • Ability to carry out responsibilities with minimal supervision, work effectively both independently and collaboratively and maintain confidentiality of sensitive information

Statement on Our Mission

Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue. Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.

Application materials should include:

  • Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning;
  • Resume;
  • Names and contact information of three references.

This position is subject to the successful completion of a criminal background check. Required Vaccinations and Remote Work:

This is an on-campus position. This is not a remote or hybrid position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community. Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty, and staff are required to be vaccinated for COVID-19.

About Merrimack College:

The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260-acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category.

Merrimack College is an Equal Opportunity Employer.

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Posted: 11/8/21

Closing Date: 1/8/22

Position Code: 942