Position Overview & Responsibilities
Merrimack College has an opening for an Assistant Dean for Administration and Finance in the School of Science and Engineering starting fall 2021. The Assistant Dean for Administration and Finance reports to the Dean, serves as a key strategic advisor to the Dean for non-academic matters, and serves as the Dean’s deputy for finance, budget, grant management, and the systems that support those functions and services.
This Assistant Dean for Administration and Finance is responsible for managing the administrative operations of the school, including personnel, contracts and grants, budgetary and financial management, and facilities. The Assistant Dean works closely with the Office of the Dean personnel to develop and coordinate the school’s annual academic and operating budget planning process, forecasts and predicts resource requirements for new and existing programs, and develops funding strategies.
- Manage processes and flow of operations related to human resources, fiscal, and contract approvals for the School of Science and Engineering to support the school and college in achieving its goals.
- Oversee all school-wide financial processes, maintain financial records, manage contracts and special compensations, and approve payments, in collaboration with the Provost’s Office, Budget Office, Human Resources, and applicable College Departments.
- Research, identify and match funding opportunities with faculty research. Assist faculty in all phases of the development of grant and contract proposals, including preparation of detailed budgets.
- Manage the grants post-award process to ensure proper materials are on-hand, accurate data for reporting purposes is collected, amendments processed and subsequent payments are dispersed, as needed. Ensure compliance with the requirements of funders and regulatory agencies.
- Work closely with individuals/units who process and record financial transactions to ensure timely and accurate financial information, to monitor accounts and resolve problems, to ensure compliance, and to safeguard resources and reduce risk.
- Provide the Dean with analytical reports and strategic options in key areas such as fiscal planning under routine and changed economic circumstances, new programming, and both short-term and multi-year planning.
- Serve as a resource and strategic partner for the Dean and provide advice and data driven analysis on a wide variety of issues.
- Oversee the school’s information technology operations, assuring acquisition of appropriate hardware and software.
- Serve as the school’s liaison to the Provost’s Divisional Business Officer in order to coordinate planning and facilitate operational effectiveness and efficiency across all schools.
- Represent the Dean and/or serve as college liaison to college units, committees, and task groups in areas of job responsibilities.
- Perform other duties and special projects as assigned.
- Master’s degree in a relevant field, e.g. Data Science, or a combination of education and experience in an academic setting to successfully complete all key duties.
- Minimum five years related experience, preferably in a college environment.
- Thorough knowledge of business, financial reporting and analysis, budget management, and human resources practices.
- Experience preparing budgets, modeling, forecasting and financial planning and ability to develop and implement such systems.
- Experience integrating multiple sources of information to identify themes, trends, and issues.
- Grant management experience required.
- Strong team skills, able to meet required goals while working to advance simultaneous academic and non-academic matters working with a variety of staff and faculty to meet collective goals.
- Advanced Microsoft skills essential (e.g., vlookup, pivot, etc.).
- Demonstrated ability to work independently, under pressure, using good judgment, with an appropriate sense of priorities and the ability to maintain a high degree of professionalism.
- Proven ability to maintain confidentiality in sensitive situations. Ability to use tact, diplomacy and discretion with emphasis on flexibility and professionalism.
- Proven ability to function effectively in an evolving and high-performance environment. The position requires political acumen and the capacity to handle a large number of assignments with sensitivity to priorities, shifting demands, and consequences.
- Deep commitment to inclusion and ethical values. Experience and/or commitment to working with a diverse community of students, faculty, staff, and administrators.
- Willingness to continue to learn and develop as a professional.
Statement on Our Mission:
Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.
Application materials should include:
- Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
This position is subject to the successful completion of a criminal background check.
Required Vaccinations & Remote Work:
Unless otherwise stated above, this is an on-campus position. This is not a remote or hybrid position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.
Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty and staff are required to be vaccinated for COVID-19.
About Merrimack College:
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260- acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category.
Merrimack College is an Equal Opportunity Employer.
Closing Date: 12/15/21
Position Code: 924