Position Description & Responsibilities
The Coordinator of Student Organizations and Operations is a full-time, 12-month position with evening and weekend responsibilities and will report directly to the Associate Director of Student Involvement. The Coordinator of Student Organizations and Operations will coordinate and manage all event logistics related to the Office of Student Involvement. This includes managing budgetary needs, advising student organizations, working with outside vendors and various campus partners. In addition, the Coordinator will oversee day to day operations of the office with a focus on business operations, supporting students and administrators in their work, providing information to customers, and maintaining office materials and resources for staff and students. The Coordinator of Student Organizations and Operations is expected to manage multiple tasks while meeting
- Support our 60+ student organizations: including cultural, social, academic, and Fraternity and Sorority Life, in their training, programming, retention, recruitment and leadership efforts as needed. Provide onsite management and support for assigned evening and weekend events.
- Execute contracts and required paperwork for events involving outside vendors.
- Coordinates and manages the operating budgets for Student Involvement, student organizations, orientation, and the Unity House. This includes running any analytics and reports needed.
- Coordinate all event coordination and logistics from start to finish. This includes but is not limited to working with vendors and campus partners on major events (Orientation, Homecoming, Spring Weekend, etc.).
- Oversee Augie’s Pub programming and initiatives. Create a robust calendar of events for the year.
- Act as the primary advisor to student leaders and student organizations in various programming roles. Works with students to formulate, interpret and implement policies and college operating practices.
- Manage and oversee office operations. Serve as the first point of escalation after initial triage for phone calls made to the office. Oversee the workflow, office area, office equipment, supplies inventory and ordering, resource materials and forms, and filing of financial records.
- Process office paperwork including contracts, deposits, check requests, cash advances, reimbursements, internal and external purchase requisitions, travel pre-authorizations, expense reports, dispensing and tracking petty cash, print center requests, and other activities related to all department budgets.
- Ensures data integration of department data for events & activities, student leaders and special projects. Conducts reporting for key college initiatives including but not limited to GPA, DOB lists, student involvements, commuter vs. resident lists etc. Run blackboard reports and manage card swipes.
- Manage EMS (space reservation program) requests for student organizations and oversight of Hub conference rooms and 47 Lounge, including booking, managing, and upkeep of space.
- Manage the Student Communication Calendar to ensure meeting spaces are planned and appointments are running on schedule and efficiently.
- Oversee and maintain the Warrior Network as a resource for student organizations and engagement tracking tools for all students.
- Assist with major campus programs including (but not limited to) Orientation, Homecoming/Family Weekend, Spring Weekends, Senior Week, and the Involvement Fair.
- Manage and create content using communication platforms which include all social media platforms for the Office of Student Involvement, which includes the Unity House and Intercultural Initiatives.
- Assist in the hiring, training, and supervision of 5-10 Event Coordinator and HUB Coordinator Staff.
- Perform other duties as assigned.
- Master’s Degree required
- 1-3 years working in an office setting with budget responsibilities
Cultural competence and ability to support a diverse student body
Demonstrated commitment to and experience with diversity, equity and inclusion.
Statement on Our Mission
Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.
Application materials should include:
- Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
- Resume or Curriculum Vitae
- This position is subject to the successful completion of a criminal background check.
Required Vaccinations & Remote Work:
Unless otherwise stated above, this is an on-campus position. This is not a remote or hybrid position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.
Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty and staff are required to be vaccinated for COVID-19.
About Merrimack College:
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260- acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category.
Merrimack College is an Equal Opportunity Employer.
Closing Date: 10/9/21
Position Code: 358