Position Description & Responsibilities
The Director of the Office of the Vice President is a full-time position that supports Vice President as well as the programs and initiatives of the Office of the Vice President. Reporting to the Vice President, the director will be responsible for a portfolio of daily work as well as prioritize and execute ongoing projects.
- Anticipates the needs of the VP while multi-tasking in a fast-paced environment. Prioritizes matters that require the VP’s attention and assists with developing and executing implementation plans. Acts as a liasion between leadership of the College and the Vice President with diplomacy and discretion while exercising confidentiality as needed.
- Responds to inquiries requiring an in-depth understanding of the mission of Development and Alumni Relations, fundraising operations, and business-related protocol. Uses information from multiple sources to effectively resolve issues.
- Manages VP’s calendar, scheduling, travel, and complex itinerary preparation. Reviews calendar on a daily basis with VP to ensure proper meeting preparation and schedule flow for executive, donor, and prospect meetings. Tracks and manages the VP’s daily to-do list, ensures preparedness for meetings and those time-sensitive tasks are completed, and reviews pending documents with the VP. Prepares expense reports.
- Using multimedia resources, coordinates meetings, led by the VP and prepares agendas, presentations, and meeting materials.
- Assists with VP’s needs related to preparation for Board of Trustee meetings including agenda, presentations and outreach to committee members.
- Partners with the VP and /or senior staff on high-level projecting including strategy, contents, presentation, delivery methods and evaluation.
- Identifies methods and projects to improve department operations and develops and implements action plans to address complex problems.
- Represents the VP in communication with Development and Alumni Relations senior staff and other staff throughout the College. Drafts customized and personal correspondence for VP and as needed, on behalf of the Merrimack College President. Efficiently manages the logistics of the office of the VP and the flow of incoming and outgoing information, including complex written reports and donor correspondence.
- Create a strategy for and execute Presidential stewardship in cooperation with the VP and front-line fundraising team for major donors, alumni and Board of Trustees.
- Composes drafts, edits, and proofreads memoranda, correspondence, and reports from rough draft. Makes editorial changes in materials, including Merrimack College rewriting and independent checking for accuracy of content by referencing to a variety of sources. Initiates or composes correspondence for VP or own signature. Creates mail merges, proofreads/edit materials, and packages, processes, and mails high-level donor correspondence.
- Routinely interacts with top donors, volunteers, alumni, and faculty. Coordinates donor and prospect logistics and donor/prospect meeting plans. Uses discretion and good judgment in all communications, both written and oral.
- Participates in planning logistics for campus visits and events, and either independently or as part of a team, staffs events that potentially involve high-level Merrimack College leadership and donors.
- Maintains a priority database for the VP of the highest level of donors/prospects for her cultivation and solicitation. Maintains updated record of activities in the general donor database. Extracts information from donor database, analyzes data, and presents information in the form of detailed and confidential reports, both customized and standard, on behalf of the VP.
- Travel may be required.
- Bachelor’s degree
- Previous project coordination experience
- Excellent written and oral communication skills
- Ability to multi-task, prioritize assignments, and meet deadlines without
- compromising quality, in a demanding, high-volume work environment
- Demonstrated experience using Microsoft Office (Word, Excel, PowerPoint) required
- Adept with technology, especially those used for communication and project management
- Experience with Adobe Creative Suite
- Millennium Experience
- 5+ years related experience, preferably in higher education
- A demonstrated commitment to promoting and enhancing Diversity, Equity and Inclusion as an institutional priority
Statement on Our Mission
Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.
Application materials should include:
Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
Resume or Curriculum Vitae
This position is subject to the successful completion of a criminal background check.
Required Vaccinations & Remote Work:
Unless otherwise stated above, this is an on-campus position. This is not a remote or hybrid position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.
Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty and staff are required to be vaccinated for COVID-19.
About Merrimack College:
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260- acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category.
Merrimack College is an Equal Opportunity Employer.
Closing Date: 11/29/21
Position Code: 791