Position Overview: The Events & Operations Coordinator supports the O’Brien Center for Career Development while serving as a member of the employer relations team. This person is the lead staff member responsible for student employment, and event and marketing logistics of all O’Brien Center programming.
- Provide direction and manage all Center events including fairs, school-specific networking events, group site-visits, panels, workshops, information sessions, on-campus interviews, etc. Includes: secure location, manage catering, assist with preparation of materials and provide day of support
- Support Professional Development planning committee by serving as lead coordinator for Professional Development Retreat student engagement activities. Managing student applications, the selection process, orientation planning, and coordination of final student participants.
- Work with appropriate stakeholders to develop and oversee campus-wide marketing and advertising strategy to support Center. Manage day-to-day implementation to ensure initiatives are completed in an efficient and timely manner. Offer guidance in regards to creative solutions for increasing Center engagement and event/program attendance.
- Manage student employees (including interns) to be utilized as a key resource in maintaining an engaging and welcoming environment. Hire, orient, supervise and coordinate payroll for student staffing to manage front of office. Work with Senior Leadership to host ongoing training of student staff to ensure top notch customer service to all who engage with the O’Brien Center.
- Provide proactive, collaborative and confidential administrative support for all aspects of Center, in association with Student Employees.
- Manage O’Brien Center’s main e-mail, phone and voicemail.
- Coordinate mail, shipping and telecommunication logistics.
- Create positive experience for all students, faculty, staff, employers and Center Visitors.
- Manage office materials and maintain adequate stock at all times.
- Other responsibilities as assigned.
- Bachelor’s degree and at least 3 years of related experience; experience within higher education, career services, or as a program/client manager is preferred.
- Demonstrated ability to utilize multiple technology sources including Microsoft Word, Excel, Publisher and PowerPoint
- Adobe products such as Photoshop, InDesign
- Working knowledge of CMS system related to career services, such as Handshake or Simplicity
- Quick learner, sharp attention to detail, excellent organizational and time management skills, ability to adapt to an ever-changing environment
- Ability to work independently and as part of a team, collaborative attitude
- Ability to manage and delegate up and down
- Demonstrated critical thinking and problem solving skills
- Excellent oral and written communication skills