Position Description & Responsibilities
The Senior Administrator is responsible for assisting the VPAA/Provost in the execution of his duties and responsibilities. The Senior Administrator also provides overall support to the Office of the Vice President of Academic Affairs and Provost, the Provost’s Senior Staff and is responsible for handling a wide range of administrative support tasks, including but not limited to: creating excel spreadsheets, charts, graphs, faculty data, special projects, etc. such as: convocation, new faculty orientation, faculty retreats, managing the Vice Provost(s)’s daily operations including maintaining their calendars, creating any needed documents, coordinating any travel arrangements, aligning the office to the academic calendar as assigned plus other special projects. The Senior Administrator is responsible for effective communication and interaction with the Office of the President, the Office of the Executive Vice President/COO/CFO and all other departments throughout Merrimack College. The Senior Administrator must have a strong professional demeanor, and be reliable and trustworthy, especially when managing confidential and time-sensitive materials.
- Assist the Provost in the day-to-day operations of the Office. Manage the calendar, coordinate and prioritize appointments, compile various reports and maintain records and other documents.
- Management of key projects assigned to the Office and coordination with various internal and external constituents. Prepare necessary documents including but not limited to creating excel spreadsheets, writing and combining formulas, utilizing pivot tables and pivot reporting, conditional formatting, and generating charts and reports. Proof-read and edit, when necessary, drafts before distribution.
- Track and protect confidential and sensitive information and use discretion when disseminating information.
- Coordinate and participate in special events such as: graduate and undergraduate commencements, honors convocation, convocation, new faculty orientation, and other essential academic events.
- In charge of maintaining and updating the content on the Office web pages as needed to keep all information current and up-to-date, and support production of Provost Bulletin
- Coordinate and maintain Faculty related affairs such as Faculty Development Grants, tenure/promotion dossiers, and Sabbatical Programs. Prepare listings of sabbatical requests and reports, faculty development projects, faculty external grants and awards, and all correspondence related to these programs.
- Maintain Appointment, Rank, and Tenure Tracking. Maintain a spreadsheet of all probationary faculty members eligible for tenure.
- Process and track all correspondence related to tenure and promotion application/process.
- Manage daily operations of the Provost, Vice Provost(s) and Chief of Staff such as maintaining their calendars, composing correspondence as needed, coordinate all travel accommodations, conference registrations and all travel expense documentation.
- Attend meetings with the responsibility of accurate note taking, meeting minutes, and assisting Provost, Vice Provost(s) and Chief of Staff with appropriate follow-up action items. Responsibilities also include posting/disseminating information including agendas and minutes.
- Serve as a liaison for the Provost between other offices on campus. Initiate communication with other departments. Reserve space and make reservations for meetings. Prioritize the scheduled events and follow up to ensure deadlines are met.
- Field calls daily on policies and procedures, operations and other College/Provost’s Office information requests. Schedule conferences, workshops and meetings accordingly.
- Delegate clerical tasks to student works or other administrative assistants as needed.
- Bachelor’s Degree Required
- Knowledge of Microsoft Office Required
- Knowledge of Google Suite (Calendar/Gmail/Drive) Preferred
- Strong interpersonal communication skills
- Excellent writing and editing skills
- Organizational skills and attention to detail.
- Ability to work independently with minimal supervision
- Ability to work accurately under time pressure and to handle multiple responsibilities in a fast-paced environment.
- Ability to support the entire staff of the Provost Office
- Ability to multi-task, meet deadlines, and remain calm under stress
- Ability to maintain confidentiality and integrity
- The ability to coordinate special projects and special events with minimal supervision.
- Strong proficiency with all Microsoft Office applications
- Advanced level of excel proficiency, including the ability to write and combine formulas, utilize pivot tables and pivot reporting, conditional formatting, write macros, and generate charts and reports.
- Familiarity with basic web design required to update content on theProvost website pages.
- Ability to meet timelines, deliverables, and exercise independent judgment.
Statement on Our Mission
Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.
Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith and our values of diversity, equity and inclusion.
Application materials should include:
- Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to, our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
- Resume or Curriculum Vitae
- This position is subject to the successful completion of a criminal background check.
Required Vaccinations & Remote Work:
Unless otherwise stated above, this is an on-campus position. This is not a remote or hybrid position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.
Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty and staff are required to be vaccinated for COVID-19.
About Merrimack College:
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260- acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category.
Merrimack College is an Equal Opportunity Employer.
Closing Date: 9/19/21
Position Code: 872