Senior Administrator - School of Liberal Arts
The Senior Administrator is responsible for assisting the Dean of the School of Liberal Arts in the execution of their duties and responsibilities. The Senior Administrator also provides overall support to the Office of the Dean of the School of Liberal Arts and is responsible for the handling of a wide range of administrative support tasks. The Senior Administrator will assist at the Dean’s request other departments in the School of Liberal Arts as needed. The Senior Administrator must have a professional demeanor and be reliable and trustworthy, especially when managing confidential and time sensitive materials.
Responsibilities include but are not limited to:
- Assist the Dean in the day to day operations of the office. Provide daily office reception and administrative support by answering phones, photocopying, email correspondence, managing daily mail, calendar management, and management of records and files.
- Field calls on policies and procedures, operations and other College related and Dean’s office information requests. Refer calls when needed to Liberal Arts Dean, Associate Dean and Assistant Deans.
- Manage the Dean’s calendar.
- Coordinate and maintain faculty related affairs (sabbatical notices, tenure and promotion notices, faculty evaluation letters).
- Create Rise-System announcements for advertising upcoming events and happenings and promoting the School of Liberal Arts.
- Coordinate a wide range of events. Engage in Event Planning, including but not limited to: Set up/cancel reservations for Chairs and School of Liberal Arts Meetings, and other School functions, including booking rooms, ordering catering and computer set up.
- Attend required meetings, take minutes, compile and post an agenda and meeting calendar.
- Order office supplies, purchase equipment, and request computer hardware and software for faculty.
- Coordinate student travel and hotel accommodations for the School of Liberal Arts-sponsored out-of-state alumni networking events.
- Coordinate semester mailing of Dean’s List and President’s List Letters to students.
- Manage printing of one-pagers, oversize posters, and other collateral pieces.
- Other assignments as needed from the Dean that may also include assisting other departments.
- Bachelor’s degree and a minimum of 5 years administrative office experience required, preferably in a higher education setting.
- Excellent verbal and written communication skills.
- Ability to manage confidential and time-sensitive information with discretion.
- Ability to gather and compile information effectively and efficiently.
- Strong interpersonal skills and ability to interact and work effectively with administrators, faculty, and students.
- Working knowledge of Adobe suite, Google and Microsoft Office applications.
- Excellent organizational skills and the ability to multitask.
- Strong attention to detail.
- Ability to work independently.
- Capacity to work well in a fast-paced environment.
- Cultural competence, commitment to diversity, equity and inclusion and ability to communicate with and serve diverse constituencies.
Statement on Our Mission
Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue. Merrimack College seeks candidates who understand, respect, and can contribute to Merrimack’s Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Augustinian mission, our Catholic faith, and our values of diversity, equity, and inclusion.
Required Vaccinations & Remote Work
This is an on-campus position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community. Merrimack College currently has a COVID-19 Vaccination Policy. Students, faculty, and staff are required to be vaccinated for COVID-19.
About Merrimack College
The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 5,000 undergraduates and graduate students from 32 states and 37 countries, and comprises schools of liberal arts, science and engineering, health sciences, education and social policy, and business. The college’s 260- acre campus is approximately 25 miles north of Boston in North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges & Universities/Medium Programs institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest-growing educational institutions in the country and has steadily climbed up U.S. News & World Report’s ranking of Best Colleges, coming in 46th out of 170 schools ranked in the Regional Universities North category in 2020. Merrimack is also listed as one of the top 10 most innovative schools and placed 35th for best undergraduate teaching programs among schools in the U.S. News category.
Merrimack College is an Equal Opportunity Employer.
Position Code: 747