Position Overview: Serves as the Senior Research Administrator for all sponsored projects and contracts awarded to faculty campus-wide. This position provides guidance and administrative support for the pre- and post-award management of all sponsored projects. They are also responsible for identifying grant opportunities for Merrimack’s five schools and its Centers, taking a leadership role in developing institutional projects/proposals, supporting faculty grant writing and applications, and budget preparation. Senior Research Administrator will develop deep knowledge of funding agencies and sponsors. In the case of applications to foundations and corporations, the Senior Research Administrator will work closely with respective offices responsible for foundation and corporate relations to maximize opportunities and deploy expertise to maximum effect. Oversees accounting activities and reporting, and represents the College and its faculty in negotiations with agencies and subcontractors. Maintains collaborative relationships with Office of the Provost, Office of Finance, Accounting and Administration, Purchasing Services and other administrative areas within the College. The Senior Research Administrator will report to the Senior Director of Grants.


  • Provide guidance and assistance in proposal development and pre-award activities.
  • Research potential funding opportunities for College’s faculty. With faculty determine feasibility of application process and likelihood of award. Maintain and share proposal, progress/financial reports schedule.
  • Provides oversight of all applications for sponsored funding including consulting with and assisting principal investigators and leadership with proposal preparation, budget development, subcontract and cost sharing issues, proposal sign-off, and other required documentation.
  • Represents faculty in negotiations with agencies and subcontractors.
  • Identification and dissemination of information about funding opportunities, and developing administrative expertise in federal funding agencies such agencies as the National Science Foundation; National Institutes of Health; federal departments Education; as well as Massachusetts State agencies, corporations, and other organizations supporting research;
  • Working with investigators to match expertise and fundable ideas with potential sponsors;
  • Assist in the formation and facilitation of teams of Merrimack faculty/staff and external partners to develop collaborative projects;
  • Understand and interpret sponsor requests for proposals and other guidance for proposal development and submission;
  • Develop checklists and other organizational tools to ensure complete proposal packages
  • Work with faculty in updating faculty biographical sketches and other support documentation required for proposal submissions. Create templates and establish standards for supporting documentation that meet funding agency guidelines.
  • Develop proposal budgets based on programmatic needs identified by faculty, College policy and sponsoring agency requirements.
  • Review proposals to ensure compliance with Merrimack’s policies, sponsor guidelines, and overall excellence in all proposal components;
  • Act as authorizing official for research proposals,
  • Identify gaps in knowledge and design mini-training programs for faculty related to program development, including identifying sponsors, planning a project, preparing a budget and understanding College and sponsor spending policies.
  • Responsible for all compliance reporting for the College’s sponsored programs.
  • Prepare required financial reports, reconciling to the College’s financial system for review and approval by the Finance Department.
  • Work with and advise the Principal investigator preparing documents for progress reports, no-cost extension, re-budgeting, carryover, and effort reduction approval to the sponsoring agency.
  • Manage the College’s annual confirmation and certification of effort on sponsored programs, confirming that faculty and staff effort reported to funding agency is consistent with effort expended on the project and amounts paid from the project account.
  • Develop procedures to document mandatory and non-mandatory cost-sharing. Prepare report on collective project costs as needed.
  • Responsible for post-award activities at the end of each project budget period.
  • Review account activity and approve final reconciliation of account, adjusting for unresolved issues and outstanding transactions. Request cost transfers as needed.
  • Review and approve final financial statements or reports provided by the Finance Department.
  • Verify all project-end reporting and activity is complete, including final reports, inventions statement, certification of deliverables completed by sub-contract etc.
  • Follow-up with the Finance Department to ensure College’s financial system is updated to prevent future activity on the account.
  • Other duties as assigned.


  • Bachelor’s degree required; Master’s degree preferred.
  • Knowledge, Skills, Abilities
  • Sponsored program accounting
  • Strong reading, writing, computing, and interpersonal communication skills
  • Intimate knowledge of Human Subjects
  • Financial reporting
  • Corporate research/contracts
  • Detail oriented
  • Ability to handle multiple tasks
  • Posses the ability to work in sometimes ambiguous situations
  • Strong reasoning skills
  • Posses an understanding of the higher education system
  • Ability to articulate capabilities of Merrimack to granting agencies
  • Posses initiative, foresight, diplomacy and assertiveness
  • A strong commitment to and experience with diversity, equity, and inclusion
  • Ability to communicate effectively with multiple constituencies across interpersonal and cultural difference.
  • 3-4 years of higher education or related experience required
  • Experience with federal funding agencies

To Apply: Please apply online with cover letter and resume.

Merrimack College is committed to building a culturally and racially diverse community, based on the values of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. Candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that values diversity and inclusive excellence at Merrimack College.

This position is subject to the successful completion of a criminal background check.

Merrimack College is an Equal Opportunity Employer.

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Posted: 1/21/21

Position Updated: 3/22/21

Closing Date: 5/14/21

Position Code: 0850