Hosting an Event

Students living in campus housing may host registered events on approved Friday and Saturday nights starting at 10 p.m.

If you are eligible and interested, view this slideshow and complete the request form to host an event.

We have also prepared a list of frequently asked questions:

Who can register an event?
Students 21 and older who live in a campus apartment, suite or townhouse where at least half the occupants are also 21 or older.

Whom must I meet with before hosting a registered event?
If your apartment or suite is hosting a registered event for the first time in the academic year, the designated “sober host” must meet with an area coordinator or graduate resident director in Residence Life. All meetings must be completed by 4 p.m. on Friday prior to your event.

When can I hold my registered event?
Registered events can be held on Friday and Saturday nights. The Office of Residence Life may extend or limit the number of approved events on any given night and in any given location. Registered events cannot be held on reading days or during finals weeks, break periods or other weekends as determined by the Office of Residence Life.

Is there a limit to the number of many registered events that can be held during the weekend?
Yes, events are limited to one apartment per tower, one suite per floor/wing and one suite per vestibule per weekend night.

Are there starting and ending times?
Registered events must begin at 10 p.m., and all entertainment and distribution of alcohol must end by 1 a.m. Resident advisors will be on hand to open and close registered events.

Is there a guest limit?
The number of guests is limited by the occupancy limits of the room in which the event is held, as follows:

  • O’Brien (suites of any size): 28 people
  • North Residential Village (any size): 28 people
  • South Residential Village (any size): 28 people
  • St. Thomas/St. Ann Apartments: 50 people

Must food be served?
Yes, there must be food and alternative beverages at each registered event. Hosts are responsible for ensuring there are a minimum of four 2-liter bottles of nonalcoholic beverages and four full-size bags of snacks.

Are any foods and beverages provided by the college?
If you register your event and meet with a residence life representative by noon on Wednesday preceding the event, you will be eligible to receive complimentary pizza and soda. Residents of an apartment, suite or townhouse will only be eligible for pizza and soda once per weekend.

Is there a limit on alcoholic beverages?
The maximum amount of alcoholic beverages permitted at a registered event is determined by the number of people of legal age in attendance. You may choose one of the following options:

  • Six 12-ounce beers or the equivalent per attendee of legal age.
  • A half-pint (8 ounces) of liquor per attendee of legal age.
  • A fifth (25.4 fluid ounces) of wine per attendee of legal age.

What happens if there is damage?
Hosts are responsible for the behavior and actions of their guests. If individual culpability cannot be determined, all damages will be born by all residents of the apartment .

Are there any incentives for hosting a registered event?
Residents who host a registered event are less likely to get documented for possible disciplinary behavior. And each time your apartment, suite or townhouse hosts a registered event, the Sober Host will be entered into a raffle to win Senior Week tickets.

Who does the Sober Host have to be?
The Sober Host must be a resident of the apartment/suite and must be in good conduct standing. The Sober Host does not have to be of legal drinking age.

What does it mean to be “sober” as a Sober Host?
The Sober Host must be sober and substance-free beginning eight hours prior to the Registered Event through the end of the Registered Event.

What are the responsibilities of the Sober Host?
The Sober Host must be visible and available to the Residence Life staff and attendees at all times, including being present during the entire Registered Event, answering all door knocks and phone calls. The Sober Host must initiate the termination of the Registered Event by 1 a.m. The Sober Host must keep an accurate count of all attendees at all times. The Sober Host must inspect the housing areas and adjacent common areas at the end of the Registered Event. The Sober Host must meet with the RA on duty the night after the Registered Event to have the apartment/suite inspected.