Administrative Assistant, School of Science and Engineering

Administrative Assistant, School of Science and Engineering

Posted: November 17, 2022
Position Code: 591

Position Overview & Responsibilities

The School of Science and Engineering seeks an energetic and experienced individual to fill the job of Administrative Assistant for the school’s engineering departments. This person will provide administrative support to the department chairs and initiatives within the undergraduate and graduate programs. The Administrative Assistant will be a primary point of contact for faculty, staff and students and will act as a resource regarding the daily operations of the associated departments. 

Duties and Responsibilities:

  • Provide a high level of administrative support to faculty and chairs. 
  • Manage advanced and complex administrative functions dealing with confidential and sensitive communication/information. 
  • Balance a portfolio of projects relating to curriculum, faculty development, assessment, strategic planning and special projects. 
  • Arrange meeting space and other pre- and post-logistics for internal and external meetings and events. 
  • Monitor and maintain an inventory of office supplies and equipment. Purchasing materials and equipment for multiple departments, according to established college procedures and budgetary restrictions. 
  • Coordinate postings and regular timesheet submittals for student workers, according to established college procedures. 
  • Coordinate and administer faculty surveys. 
  • Manage submission of travel and expense reports for faculty. 
  • Create organized systems and processes for managing administrative office materials (eg. syllabi, annual reports, assessment data, etc.). Establishes and maintains files according to records management specifications. 
  • Helping students connect with faculty or other departments/resources to address problems, which may include fielding calls from visiting students and/or parents. 
  • Assistance in fall and spring semester construction of Master Schedules (ie. course and room scheduling in collaboration with affected/affiliated departments/programs). 
  • Works with other administrative staff and faculty to create and update necessary department documents and web-based information. 
  • Support the scheduling and planning of the accreditation process for the school of Engineering. 
  • Taking meeting minutes at departmental meetings as needed. 

Qualifications:

  • Bachelor’s degree preferred 
  • 3 or more years of relevant work experience in a professional office environment 
  • Higher education work setting preferred 
  • Ability to Work independently, multitask and prioritize workload to make regular progress and meet deadlines 
  • Strong computer proficiency required, including Google Workspace and Microsoft Office 
  • Competence and experience with budgets and financial information 
  • Website editing and social media skills 

Application Materials Should Include:

  • Cover letter stating motivation and interest in the position, citing experience relevant to the qualifications and including experience with, and commitment to our Catholic Augustinian mission, our values, and our desire to be a more diverse, equitable and inclusive institution of higher learning.
  • Resume

This position is subject to the successful completion of a criminal background check.

Required Vaccinations and Remote Work 

This is an on-campus position as employees are essential in order to provide a fully on-campus, residential college experience for our students and the community.

All Merrimack College students, faculty and staff are required to be vaccinated for COVID-19 and up to date with booster recommendations as outlined by the Centers for Disease Control (CDC), or attest to a medical, religious or personal concern about being vaccinated. Every member of the Merrimack College community must take personal responsibility and complete an attestation that validates each individual’s compliance with the College’s COVID-19 vaccination policy.

Statement on Our Mission

Merrimack College is a Catholic Augustinian institution of higher education committed to building a culturally and racially diverse community. Our mission is to enlighten minds, engage hearts and empower lives and is inspired by our Catholic faith and the Augustinian tradition of seeking truth through inquiry and dialogue.

Merrimack College seeks candidates who understand, respect and can contribute to Merrimack’s Catholic and Augustinian mission and values and advance our work in the area of diversity, equity and inclusion. We strongly encourage applications from members of underrepresented groups. All candidates should describe in their application previous experience related to equity, diversity, and inclusion, as well as how they will engage in fostering a culture that supports our Catholic and Augustinian mission and our values of diversity, equity and inclusion.

About Merrimack College

The only Catholic, Augustinian institution of higher education in New England, Merrimack College is a private, independent, coeducational institution with more than 4,000 undergraduate and some 1,400 graduate students from 32 states and 37 countries. The College features more than 100 career-focused undergraduate, professional and graduate programs, all taught by exceptional faculty who are passionate about their subject and student success. The College comprises five schools: liberal arts, science and engineering, nursing and health sciences, the Winston school of education and social policy, and the Girard school of business. The College’s suburban 240-acre campus is approximately 25 miles north of Boston in the towns of North Andover and Andover, Massachusetts. Merrimack is a Master’s Colleges and Universities/Larger Programs (M1) institution in the Carnegie Classification of Institutions of Higher Education. Merrimack is one of the fastest growing educational institutions in the country and has steadily climbed up in the U.S. News & World Report’s ranking of Best Colleges, coming in 34th out of 175 schools ranked in the Regional Universities North category in 2022. Merrimack also ranked 3rd in the Most Innovative Schools category. Merrimack is a NCAA Division I athletic institution.

Merrimack College is an Equal Opportunity Employer.