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Office of General Counsel

Contracts and Agreements Process

Only the president, executive vice president and the chief financial officer have authority to sign a contract or agreement binding the college.

If a contract or agreement is for more than one year and/or in the amount of $500,000 or higher, only the president is authorized to sign. Please allow two weeks for review.

Step 1: Department receives contract or request for a contract, and ensures that all pertinent information is filled in (e.g., party names, term dates, payment terms, etc.). 

Step 2: Department completes the appropriate For Signature Cover Sheet and obtains all appropriate approval signatures:

  • Requestor: Person requesting contract review must always sign acknowledging his/her submission of contract.
  • Department VP: Must sign for all contracts/agreements acknowledging his/her review and acceptance.
  • Provost: If contract pertains to or affects academics, requestor must obtain signature of provost acknowledging his/her review and acceptance.
  • Fiscal: If contract is for more than $5,000 or if a contract pertains to an employment position (faculty or otherwise), requestor must obtain a signature from fiscal acknowledging funds exist and are available.
  • Human Resources: If contract pertains to an employment position, recruiting services, etc. (faculty or otherwise), requestor must obtain a signature from the director of human resources acknowledging the position has been approved and is available.

Step 3: Submit contract/agreement with completed cover sheet “General Counsel” for review. 

Step 4: General counsel provides edits on contract/agreement to requestor, and requestor works with outside party to incorporate changes. Submit revised version to general counsel for final review.

Step 5: General counsel approves contract/agreement and submits for execution on behalf of the college.

Step 6: General counsel returns executed contract/agreement to requestor for completion of process (countersigning, purchasing department).

 Process at a Glance

Department receives contract / request for contract, and fills in pertinent information on the agreement / contract. Department completes “For Signature” cover sheet and obtains all appropriate approval signatures. Contract / agreement, along with cover sheet and signatures, submitted to general counsel’s office for review and edit.
      
General counsel’s office provides to requestor edits for the contract / agreement; requestor works with vendor to incorporate changes. Revise version resubmitted to general counsel’s office for final review. General counsel’s office approves and submits contract / agreement for execution on behalf of the college.    General counsel’s office returns signed contract to requestor for completion of process (counter-signing, purchasing department).