Information for students who have met with an accessibility services staff member and are registered with the accessibility services office.
Below are some forms that might apply to your specific plan and make the process for getting what you need quick and simple. This page includes the following sections in order:
- Logging Into ACCOMMODATE
- Requesting Letters for Professors
- Requesting Alternative Textbooks
- Testing Center Requests
- DREAM Chapter
- Studying Abroad
- Getting Involved With Accessibility Services
Logging Into ACCOMMODATE
Click here for the link to ACCOMMODATE: Accommodate Login For Students
On the home page: click on “STUDENT” and use your @merrimack.edu username and password to login.
With our new software you can do the following:
- See all of your accommodations and documentation.
- Request for your accommodation letters each semester.
- Request your exam through the Testing CenterMake meetings with us.
- Set up texting alerts through our office.
Requesting Letters for Professors
Click here for the link to ACCOMMODATE: Accommodate Login For Students
For all students who are already registered with our office, i.e., have had a meeting with one of our staff members to set up a reasonable accommodation plan, if your accommodation plan does not require any changes and you simply need a copy of your letter, please follow the steps above to request your letters.
Steps to request your semester accommodation plan letters through Accommodate that you will give to your professors:
- Login to Accommodate.
- Click on “Accommodation.”
- Click on the tab “Semester Request.”
- Select the semester you are requesting letters for (for example: Fall 2017).
- Click on “Request Accommodation.”
- Click on “Review The Request” (please let us know if your Accommodation list isn’t accurate).
- Input for each accommodation the number of classes you are taking during the requested semester.
- Click on “Submit.”
If you would like to see screenshots of the process, click on this link to download a PDF of the steps: Steps for Requesting Accommodation Plan Letters.
Below is more information about when and where to pick up your accommodation letters:
- If you request before the start of the semester, you may come by the Accessibility Services Office (on the third floor of McQuade Library) during the first week of classes between 8:30 a.m. and 4:30 p.m. to pick up your letters to give to your professors.
- If you request after the first day of classes, you will receive an email within three business days of your request telling you when your letters are ready and you can pick them up between 8:30 a.m. and 4:30 p.m. to the Accessibility Services Office (on the third floor of McQuade Library).
If you need to make updates to your accommodation plan, please first arrange an appointment with one of our staff members. We’re happy to meet with you!
You can always email email@example.com with questions or concerns.
Requesting Alternative Textbooks
Click here for the link to the form: Alternative Textbook Request Form
If you have been approved for this accommodation, please fill this form out at the start of each semester.
The process for requesting alternative textbooks is as follows:
- Make sure your class schedule is final. If you know you’re going to change a class (or possibly could), please wait to submit the form until you know your final schedule.
- Check online to see if there is a digital format that you can purchase or access - this is much faster and more efficient for you.
- Buy your books and take a picture of the receipts.
- Submit this form for each book and press submit at the end: Alternative Textbook Request Form
- Email firstname.lastname@example.org with your receipts to your textbooks.
- You will receive a response within five business days. That means that we will either have the PDF sent to you, or we will have contacted all the publishers to get your books (publishers might take a little longer than the five days to approve your book).
If you need help with using software for your textbooks to be accessed in their appropriate alternative format, please email email@example.com or see your ASO Coach for help. Additionally, please note that in many instances, a read-aloud voice will take some adjustment as it’s not always human-read.
Testing Center Requests
Click here for the link to the form: Accommodate
Extended Time and Reduced Distraction are approved academic accommodations that can often be arranged with your instructor ahead of time. This form is used after you have already spoken with your instructor and it has been determined that you will need to use the Accessibility Services Testing Center to take your exam.
Please be sure to speak with your instructor about all assigned exams for the semester. If you are using the Testing Center, you should initiate this online form one week before your exam.
To request your exams in the Testing Center, please do the following:
- Login to Accommodate at this link: Accommodate (login with your Merrimack email and password)
- Click on “Testing Room”
- Click on “New Booking Request”
- Select the course you want to take in the Testing Center
- Select the correct date range (for example September10-November 10)
- When the days appear in the right column, select the day and time when your class exam is taking place.
- Fill in the specific information regarding your exam.
- If there are any conflicts, please include that information in the appropriate section, and/or email firstname.lastname@example.org to resolve the conflict.
The process for every exam is as follows:
- At least one week before your exam, you must submit an online request through Accommodate. All students who have been approved for Extended Time and/or Reduced Distraction need to complete this online request in order to take any exams with the Accessibility Services Office. Click here for the link to the software where you will request: Accommodate.
- Upon submitting your requested exam booking, Accessibility Services staff will confirm your approved accommodations and submit your request to your instructor within one business day.
- Once your instructor has confirmed this information, you will receive a confirmation via Accommodate Software with the following information: exam date and time.
- You must arrive to your exam at least five minutes before the start time. We will collect all phones and smartwatches upon arrival (please leave your belongings at home, we are not responsible for any missing items). There will be a Confidentiality and Academic Honesty Policy sheet for you to sign before you start your exam.
The Testing Center is not used for taking any assessment shorter than 30 minutes. It is not in your best interest to take short assessments here, as you can miss important class time and information that typically ensues after/before a quiz/assessment of that length. There are some things that can be worked out with your professor that can be helpful (for example: taking the quiz right before class, right after class, during your professor’s office hours, in a room adjacent to the classroom). Please let us know if you have any questions.
All exams/testing must be started and completed within the hours of 8:30 a.m. to 4:30 p.m. Your exam/test cannot overlap with any current classes. There is space on the request to specify if you need an alternate time to take the exam/test, if necessary.
DREAM - Merrimack Chapter
The DREAM - Merrimack Chapter is a student group focused on building pride and community, promoting disability awareness (through events, trainings, and/or sharing your story), and supporting one another through mentorship. And we would love for you to join us! This group is co-led by Sara Berg (current student) and Mo John (Accessibility Services Specialist). To learn more, you can email Sara at email@example.com, or Mo at firstname.lastname@example.org.
DREAM is a part of the National Center for College Students with Disabilities, under the U.S. Department of Education. The mission page states: “DREAM advocates for student rights, increased accessibility, social and policy change, and aims to provide support and mentorship to local campus disability groups and individual students” (https://www.dreamcollegedisability.org/missiongoals.html).
A part of the DREAM - Merrimack Chapter is building relationships with peers and creating a network of support. One way we do this is through mentorships. Being a mentor could involve anything from getting coffee, going to a sporting event, or being a friend. We will try to partner people with similar interests as much as possible.
For First-Year Students: This is a great way to start off your year and meet other students. College is a big transition, and this is a great opportunity to do this transition alongside someone who has had similar experiences as you. If you are interested in being part of the mentorship program, you can click on this link: First Year Student Mentorship Sign-Up Link.
For Returning Students: There are two types of mentorship options. One option is being a mentor for incoming freshmen. The other option is being a peer mentor alongside a sophomore, junior, or senior. In this case, peer mentors are both mentors and mentees to one another. If you are interested in being part of the mentorship program, you can click on this link: Returning Student Mentorship Sign-Up Link.
Studying Abroad or Considering Studying Abroad
As you are considering this incredible opportunity, you should consider your academic and non-academic accommodation needs. Some programs and some countries follow different laws than you might expect. Please email email@example.com or set up a meeting with your ASO Coach to talk through your plans and needs.
Typically, we will simply print or email a copy of your most recent accommodation letter for you to provide to your program and they will work directly with you to set up your accommodations.
Getting Involved with Accessibility Services
We are always looking for students who would like to share their narrative and their experience of having a disability with others. There are many potential opportunities for students who want to help share their voice! Please email us at firstname.lastname@example.org if you are someone who wants to share your experience with others in large group settings, small group settings, via video, or in writing (anonymously or not anonymously). We would love to work with you!