Proposal Development

All proposals, preliminary proposals, applications, Letters of Intent (LOI), “white-papers,” supplemental funding requests, and grant award revisions must be processed through the Office of Sponsored Programs (OSP).

The Director of OSP is the Authorized Organizational Representatives (AOR) for Merrimack College.  AOR is responsible for obtaining institutional approval, review, and submit all proposals on behalf of Merrimack College.

OSP is responsible for reviewing sponsor guidelines and submission requirements, reviewing budgets and budget justifications to ensure the proposal submission is following College policy and best practice, accuracy and adherence to sponsor and university policies, reviewing format and basic content, assuring that all internal approvals are in place prior to submission, and submitting the proposal.

First Steps

  • Find a funding opportunity you are interested in submitting a proposal, application or “white paper”. 
  • Download the sponsor/funders funding guidelines, solicitation or Request for Proposal (RFP). 
  • Read the complete funding opportunity announcement (FOA), request for proposal (RFP) or solicitation to determine if you and Merrimack are eligible to apply and what documentation is required for submission. 
  • Forward a copy of the FOA, RFP or solicitation to and set up a meeting to discuss your project.

Additional Steps

  • Prior to submission of a proposal, each PI, Co-PI and senior personnel named in the proposal are required to review Merrimack College’s Conflict of Interest (COI) and the Research Misconduct policies, and complete the COI and Responsible Conduct in Research (RCR) modules using the CITI training.
  • All College and externally sponsored projects involving research with human subjects are within the jurisdiction of Merrimack College’s Institutional Review Board. It is the responsibility of all members of the Merrimack community to seek support from the IRB with their research.  Proposals involving human-subject research may be required to file their IRB application prior to proposal submission.  Any exceptions to this requirement should be discussed with OSP on a case-by-case basis.  IRB approval is not required for proposal submission.

  • You will be required to submit the completed OSP Proposal Routing Form with your proposal documents attached to your department chair and dean for approval and signature on the OSP Proposal Routing Form. 
  • *Send a scanned copy of the form, your proposal documents, budget and budget justification to  

*Try to submit the OSP Proposal Routing Form and documentation as soon as you can.  

OSP requires a minimum of 14 business days prior to the submission due date to review and edit any proposal documentation as required by the sponsor/funder, and attain the required Provost and CFO approvals.  

Once the OSP Proposal Routing Form (with all of the respective signatures) is completed, the proposal may be submitted.  The signatures on the OSP Proposal Routing Form constitute the institutional approval needed for all proposals.

Proposals submitted without going through the above process and are awarded, may be declined.

Please contact OSP if you have any questions or concerns about getting the proposal process started: or 837-5611.

OSP Grant Lifecycle - October 2019

Forms and Documents

The documents below will provide you with information and resources that are helpful when putting together proposals for external funding.

Helpful Links